If you have field workers or mobile employees, actiTIME mobile app is the right choice. With just a few swipes, you’ll be able to track time on the go, whether online or not. All you need to do is install the app and connect it to your corporate actiTIME account.

With the actiTIME Mobile timesheet app, you can:

  • Enter working and leave time
  • Use a stopwatch to keep an accurate record of spent time
  • Conveniently sync your data with the web account
  • Review your own weekly or monthly time expenses
  • Add new tasks or edit existing ones

Timesheet approval, reporting and invoicing features are available in the web version of actiTIME only.

How to Enter Time in actiTIME Mobile app

Any user with the “Enter Time-Track” permission and at least one assigned task will be able to submit their hours from the app. To start tracking time:

  • Open the current day or pick another day from the calendar.
  • Add tasks to your timesheet. You can copy tasks from the previous day or select them from the list of all tasks by tapping +Task.
  • Enter the spent time manually or start a timer (don’t forget to stop it once you are done with this task).
  • Add comments if necessary.

Time submitted through the app won’t show up on actiTIME reports unless this data is synced with the actiTIME web server. To do this manually, open the main menu and tap “Sync Now”.

How to Enter Leave Time

actiTIME mobile app comes in especially handy when employees are away from the office, working remotely or traveling for business. To add a new leave record, tap +Leave and specify your leave type and duration.

How to Review the Time Summary

Your personal time summary will help you stay organized and keep a track of your everyday work. Review daily, weekly or monthly expenses in a chart view.

To open the weekly chart, tap “Week” on top of your daily timesheet. To switch on to the monthly chart, tap the month name on top of the screen. Here, you can check your current time balance, overtime, and leave time totals. The summary will also indicate your timesheet status (approved/locked).

How to Manage Tasks in the actiTIME mobile app

This part of the functionality is available to users with the “Manage Scope of Work” permission. The mobile app allows you to create new and edit existing tasks. If you need to delete a task, please use the web version of actiTIME.

There are two ways how you can create a new task:

  • Tap Tasks in the main menu and tap the + sign.
  • Tap Start Timer in your daily timesheet. A time record will be created for a <New Task 1>. Tap the task name and select +New to create a task.

To edit task properties, go to the Tasks screen and select the task in question. You will be able to edit or specify a new deadline, estimate and type of work.

System Requirements

actiTIME Mobile Timesheet application requires iOS 9.0+ and Android 2.3.3+.

The application is compatible with both self-hosted and online actiTIME versions starting from v3.1. However, please note that the ability to change user’s data and to view locked time-track, approved time-track and overtime are only available in the mobile app for iOS on actiTIME versions starting from 2017.1.

How to Install and Access actiTIME on Mobile

To access the existing actiTIME installation on your phone follow the steps outlined below:

  1. Install “actiTIME Mobile Timesheet” application from the App Store or Google Play.
  2. Start the app and choose the “Log In” option:
    at-mobile-start
  3. Enter parameters of your actiTIME account on the screen that will appear:
    • ‘Your actiTIME Server Address’ — the URL you use to access actiTIME in your web browser
    • Your actiTIME username and password
    at-mobile-syncing

    It is recommended to use encrypted HTTPS connection to your actiTIME server.

  4. Tap the “Log In” button.

    actiTIME Mobile app will log in to your actiTIME server and get your time-track data:

    • ‘Your time-track reported for the current and previous weeks
    • List of open tasks you recently reported time for
    • List of other open tasks available for you

If the application cannot connect to your actiTIME server, make sure that the server machine where actiTIME is installed is accessible from outside:

  1. The computer where actiTIME is installed should be turned on
  2. It should have static IP
  3. The firewall settings on this computer should allow remote access
  4. If you access actiTIME from outside of your corporate network, make sure that your corporate firewall allows access to the server from outside.