Architecture Project Phases Explained: Guide + Tips

Managing architecture projects can seem overwhelming at first – after all, there are many aspects you need to consider in order for the planned structure to come together correctly and efficiently. Such a task requires a high level of expertise and a deep understanding of the various phases involved in architectural project management, as well as their individual complexities.

But what are these architecture project phases all about, exactly? In this blog post, we’ll explore each of them and provide a couple of helpful tips on how best to approach your next architecture project.

Stay tuned!

6 Essential Architecture Project Phases

1. Programming

This phase involves a thorough analysis of the project requirements and objectives and requires you to determine the scope of work. By setting the direction for the design and construction teams, it serves as the foundation for the entire project management process.

The goal here is to gather the necessary information and develop a clear understanding of the client’s needs and expectations, budget, site requirements, and project constraints.

Practical tips:

• Identify project stakeholders: Some of them are the client, end-users, architects, engineers, consultants, and contractors. Each stakeholder should have a clear understanding of their roles, responsibilities, and expectations.
• Meet with the client: The programming phase is the time to clarify any vague or ambiguous design details with the client to ensure that the project runs smoothly and that everyone is on the same page.
• Define project goals and objectives: Identify the purpose of the project, success criteria, functional requirements, and performance metrics. This information will guide the work on your project from the start till the end.
• Analyze the site: Evaluate site features like topography, climate, vegetation, and existing infrastructure. Such an analysis will help you detect any opportunities and constraints that shape the design solution.
• Conduct feasibility studies: Evaluate the project’s technical and economic feasibility to determine whether it’s viable and can be completed within the budget and schedule.
• Develop a design brief: This document summarizes the project goals, objectives, and requirements. It serves as a reference document for the project team to ensure that the design solution aligns with the client’s expectations and needs.

Get a free creative brief template here. 👈

2. Schematic design

This phase implies the creation of an initial design concept and offers the first opportunity for the client to see their project taking shape. Architects will typically produce a range of design options for the client to consider, based on the project’s specific requirements and constraints. This process involves balancing trade-offs between optimizing the functionality of the space whilst maintaining the budget and keeping the project on track.

Practical tips:

• Conceptualize your design: The schematic design process is all about exploring different options and possibilities. So, sketch out different ideas, propose several design options, and create rough drawings and models for them. Consider different materials, colors, textures, and other elements that can be incorporated into the design.
• Get feedback from clients: It’s essential to involve clients in the design process to guarantee that their preferences are incorporated into the project. Feedback from clients helps architects understand their expectations and ultimately meet their needs.
• Refine the design: Based on feedback from the client, the architect can make necessary modifications to the design (e.g., adjustments to the design’s form, layout, and materials). The refined design must be able to meet the client’s needs, function efficiently, and still remain within budget constraints.
• Use an iterative approach: It requires you to repeat the first three steps until a satisfactory design concept is achieved. Such an approach helps to fine-tune the design to multiple requirements, eliminate errors, and ensure that the project stays on track from the beginning till the end.

Find out more about the iterative (aka agile) approach to project management here. 👈

3. Design development

This phase involves further refinement and development of the design concept that was established during the schematic design phase. The purpose of this phase is to create a more detailed and comprehensive design that takes into account all technical and functional aspects of the project.

Practical tips:

• Review the preliminary design: Re-evaluate the design concept developed in the schematic design phase to confirm that it’s feasible and in line with the client’s requirements, budget, and schedule. Additionally, revisit the results of your site analysis, code requirements, and other technical information needed to refine the design.
• Layout the indoor and outdoor spaces: Position walls, doors, windows, and other elements to maximize functionality and aesthetic appeal. Consider factors like traffic flow, accessibility, and safety.
• Make the structural and MEP design: Think through such structural elements of the building as walls, floors, and roof systems, as well as the mechanical, electrical, and plumbing systems that will be installed. They must be organically integrated into the design to ensure that they work effectively and efficiently.
• Pick materials: Take into account such factors as durability, cost, environmental impact, and aesthetic design.
• Create a 3D model: Virtual representations of the building allow you to visualize the space and explore different design possibilities. They are the backbone of the design development phase and can be generated using a variety of software tools that range from sophisticated, industry-standard software to simpler, more user-friendly packages.
• Render your design: Renderings provide stakeholders and clients with a realistic representation of spaces, materials, and lighting. Sure, the process takes time but is worth it in the end as it helps to better communicate your design to clients or colleagues who can give feedback to refine the design.

Explore the best software tools for architecture design here. 👈

4. Construction documents

“The Construction Documents Phase is the largest of all the phases for the architect and will be about 40% of the architect’s work and fees. Although the percentage may vary a little from project to project or with Different Architecture Firms.” – Fontan Architecture

 

This phase requires a collaborative effort between architects, engineers, and other stakeholders involved in the project. They must work together to produce a comprehensive set of documents that include detailed plans, elevations, sections, schedules, and specifications.

The construction documents outline all aspects of the building, from the structural framework to the finishes, such as paint, flooring, and lighting. They serve as a communication tool between the design team and construction teams to ensure that the construction meets the client’s expectations and is in accordance with the local building codes and regulations.

The construction documentation phase is also a time when material specifications and procurement methods are determined and the final cost estimates are established.

Practical tips:

• Create detailed construction drawings: They must include architectural, structural, mechanical, and electrical plans that provide all the necessary information for the contractors to carry out the work. The drawings should be clear, concise, and easy to understand. Plus, they should be created in a format that can be easily shared with the construction team.
• Develop technical specifications: Provide detailed instructions on the materials, equipment, and methods to be used in the construction process. This will help to keep your project in line with all applicable codes and regulations.
• Coordinate contractors and subcontractors: Work closely with the contractors to review the plans and specifications, answer questions, and provide guidance as needed. The goal is to make sure that all parties are aware of the set project requirements and timelines.
• Obtain necessary permits: Get approval from local authorities and regulatory agencies. This may include building permits, environmental approvals, and other necessary permits depending on the nature of the project.
• Conduct a final review: Double-check if the created documentation meets the set project requirements and industry standards to avoid costly mistakes.

Choose your ideal document-sharing software here. 👈

5. Bidding

Bidding is the process of soliciting and evaluating proposals from contractors and vendors for various aspects of the project. During this phase, the project owner or manager puts out a request for proposal (RFP), and the interested parties then submit their proposals, which are reviewed and evaluated based on various factors, such as cost, experience, qualifications, and references.

A well-managed bidding process helps to identify the best contractors and vendors for the project, establish clear performance expectations, and prevent costly delays and disputes down the line.

Practical tips:

• Define the evaluation criteria: They will serve as the basis for comparing and evaluating the bids. They should be specific, measurable, and aligned with the project’s objectives, quality standards, and budget.
• Create a comprehensive RFP: It must provide potential contractors with all the information they need to submit competitive bids. The key things to cover here are the project scope, requirements, evaluation criteria, timelines, and budget.
• Reach out to multiple contractors: To get the best possible bids, it is recommended to reach out to multiple contractors with a proven track record of delivering successful projects. This way, you can rest assured that the project receives competitive bids, and the selected contractor has the necessary skills, experience, and resources to carry out the plan.
• Establish a clear and transparent bidding process: You need to provide all bidders with a level playing ground and ensure they get equal access to critical information and have the opportunity to ask questions. Ultimately, this will help you choose the best-suited candidate from the available ones.
• Evaluate bids thoroughly: To select the best bidder, it is important to evaluate the bids thoroughly according to the pre-defined evaluation criteria. So, review the bids carefully, verify that they meet the project requirements, and assess the bidder’s credentials and experience.

Use actiTIME to create a detailed work scope plan for bidders – click here to learn more. 👈

6. Construction administration

This phase is all about the active realization of the planned structures in line with the set specifications and expectations. It requires architects to monitor project progress and check for any discrepancies that may have arisen during the construction process.

Practical tips:

• Stay available to address contractors’ concerns and questions: This helps to improve communication and quickly resolve any issues that may hinder the construction process. Moreover, when architects are promptly available, they can give quick feedback to ensure that the contractors make the necessary adjustments promptly.
• Checking project progress: Architects must keep an eye on the work done on-site to identify any issues with project realization. This step helps to maintain quality control, ensuring that the structure meets initial requirements.
• Scrutinize contractors’ invoices to verify work completion: Regular reviews of contractor’s invoices help to understand if the payments are reasonable and if the construction process follows the design specifications. Such reviews assist in establishing accountability and let you see if the project is on a clear timeline or if the work is delayed.

Find out how actiTIME can help you stay on top of project progress here. 👈

10 Factors to Consider When Designing Your Architecture Project

1. Creativity

When it comes to successful architectural projects, creativity should always be at the forefront. Whether reinventing a classic structure or engineering a wholly new edifice, tapping into an endless source of creativity is what makes great architecture truly stand out.

Experiment with the use of materials, re-envision the entire experience of walking through a space or apply any other creative methods to ace your projects with truly unique results that far exceed expectations. Remember that the best architecture projects come about by exploring boundaries and going beyond them – and it is only with creativity that those goals can be achieved.

2. Functionality

Functionality is like the backbone of great architectural projects – it’s the silent but powerful protagonist behind success. Just like an outfit with ill-fitting pieces just doesn’t come together, an architecture project will not stand its ground when it lacks functionality.

From the entryway to the landscape, from the kitchens to bedrooms – all these elements must work together to create comfort and convenience. They must make sense in terms of practicality and usability while also delivering on aesthetics – this is when functionality finds its stride!

3. Efficiency

The third and arguably most important characteristic of great architectural projects is efficiency. Architects must be able to design beautiful structures without sacrificing time, money, or resources.

To put it simply – the best architecture projects affordably use the least number of materials to achieve excellent results in the shortest amount of time. And while the concept of efficiency may clash with modern perceptions of architecture as a grand and complex spectacle, it indeed remains one of the core rules that architects must adhere to in order to make any project successful.

4. Safety

The eleventh characteristic of a great architecture project – safety! It is essential to consider any potential risks that may arise from the construction and use of the building and ensure that it is designed with those in mind. Of course, any dedicated architect will strive to build something that won’t just be safe for building dwellers and visitors but also stands up to Mother Nature and withstands everything she has to throw at it.

So, if you dream of designing truly great architectural projects, make safety your priority, develop a keen eye for potential hazards, and take all the necessary steps to prevent them from becoming real issues during or after a building is complete.

Safety is never something that can be forgotten about or shelved until later. It needs to be addressed with much care and urgency. Thus, always remember its importance – unsafe construction has no future.

5. Quality

Quality sits at the top of the list when it comes to designing a remarkable building. After all, what good is an architecture project if it’s not constructed with finesse?

Indeed, superb quality assurance is one of the major tasks for architectural project managers – they need to take every necessary step to make sure the edifice is built well, all the set project goals are met, and the end result delights. This means a lot of planning, close progress monitoring, many project site visits, and meetings with stakeholders. But don’t worry! All those extra efforts are definitely worthwhile, as they are going to help you craft an epic creation.

6. Durability

An architectural marvel that crumbles in an instant deserves to be called a disaster. That’s why any building worth its salt must incorporate durability as a salient factor in its design.

Durability ensures that the structure can withstand years of use and still stand strong. Thus, architects must take into account any weather conditions, climate changes, and other internal or external factors that could influence their design, including the use of materials and compliance with proven construction methodologies.

Overall, there are countless ways that architects may use to ensure their work can survive the ages. Yet the ultimate goal is just one – to construct architecture to last over time with stability and sustainability in mind.

7. Sustainability

Sustainability has become an incredibly important factor in the architecture industry. For one thing, respecting and even celebrating the environment around us is simply the right thing to do. But it goes much further than that – being conscious of sustainability can have tremendous positive impacts on a project, such as reducing energy costs, extending the life of the building, promoting better health for those utilizing the space, and minimizing stress on surrounding ecosystems.

When it comes to creating something impressive that stands the test of time, implementing sustainable features is undoubtedly a recipe for success.

8. Usefulness

An architecture project shouldn’t merely serve as a means for you to practice your craft. The final result should be imbued with relevance and meaning.

The best architecture projects are those that are not only aesthetically appealing but also make an impact in their socially and environmentally conscious roles today. Creating buildings with purpose helps bring communities together and makes our cities more dynamic and livable.

Great architecture always strives for change and progress, transforming everyday life for the better – both for individuals as well as entire populations.

9. Accessibility

Creating architecture projects with accessibility in mind is the highest order of greatness. By paying attention to accessibility, architects can create structures that are not only beautiful to look at but accessible for everyone to use.

For example, providing a building entrance that has a ramp as well as stairs makes the space more open and enjoyable for those who would otherwise be excluded from entering the building. Accessibility can also result in interesting design elements such as accessible decks, ramps, and larger doorways that not only benefit those with disabilities but enhance the overall aesthetic of the project as well.

At its core, making architecture projects accessible is an act of kindness and benevolence – one that will be appreciated by everyone around.

10. Beauty

Beauty is something that can never be underestimated when it comes to a great architecture project. Impressing viewers with an aesthetically pleasing design is something most architects strive for, and the results are often impressive.

The details, the choice of color, shapes, textures, and materials all play important roles in how beautiful a building ultimately looks. Good architecture should bring joy to all who look at it and is a real treat to observe and enjoy. In some cases, buildings can become works of art worthy of being noticed as galleries rather than places simply meant to be lived in or worked in.

In the end, beauty is truly one of the hallmarks of a great architecture project and is well worth considering when tackling any architectural task!

Manage Your Architecture Design Projects the Easy Way

Managing a grand architecture project is no easy feat! Tight deadlines, myriads of bills to track, and hundreds of tasks that constantly need attention often leave architects sleepless at night and cause never-ending headaches.

That’s why actiTIME is such a lifesaver for architects everywhere.

This ingenious software takes the stress out of project management and helps keep everything running smoothly like clockwork. It helps to take care of every little detail and make sure nothing falls through the cracks while giving you plenty of time to focus on evolving your designs and making your next architectural feats a reality.

So, what are you waiting for? Put actiTIME in your toolbox today and get control over all architecture project phases without breaking a sweat!