25 Best Picks of Team Management Software

Team management software enhances team collaboration, coordinates daily tasks and workflow, collects and analyses data to help managers make smarter decisions. To help you become an even more effective manager, we’ve built the following list of our top picks of team management software for different occasions: from resource management to performance analytics.

Team Management Software For Time Tracking

1. actiTIME

• Time tracking
• Task management
• User roles & permissions
• Analytics & reports
• Leave tracking
• Billing & invoicing
• Mobile apps

Pricing: free (try free 30-day trial), paid plans start at $5 user/month

actiTIME is a time and team management software for businesses available as online software, a browser extension and a mobile app.

First of all, actiTIME provides a timesheet interface that team members can adjust to their liking, populate with their tasks for the week, record work hours, leave time notes, record their attendance status, review how they are doing against the estimates and deadlines. To minimize time tracking efforts, they can fill in their timesheets without manual work – they can use the browser extension or a mobile app to start timers, log hours, leave comments and more.

Managers will enjoy using the Work Assignments interface where they can review and manage workload across their team and make sure that none is overbooked and at risk of burnout. To navigate actiTIME interfaces and manage users permissions more effectively, they can put users into groups according to their departments and time zones and apply certain settings specifically to these users.

Finally, actiTIME offers a native integration with actiPLANS – work and leave management system where managers and employees can manage work shifts, absences, work statuses, leave balances and more and allow actiTIME to process this data with reports and analytics tools.

actiTIME’s real-time widgets, reports, notifications and alerts will give you analytics of your team performance, project health, costs and profits, time management and will ensure that you won’t miss critical events in your team and projects.

Explore all actiTIME benefits – start a free 30-day trial (no credit card required).

Integrations: actiPLANS, QuickBooks, Google Calendar, Salesforce, GitLab, GitHub, Jira, Trello, Evernote, and 4,000+ other apps and tools.

2. ClickTime

• Timesheet
• Expense management
• Reports
• Mobile apps

Pricing: no free plan, paid plans start at $10 user/month

ClickTime is time and team management software that helps businesses manage employee working time, tasks and budgets.

ClickTime relies solely on timesheets and time tracking data for understanding employee productivity and performance. It uses hours to measure employee capacity, displays who works overtime and helps you understand when you need to hire more workforce. Other than that, ClickTime offers time-based time and cost reports that will be helpful for billing and invoicing.

Disadvantages (according to user reviews):

• No workload management features
• No user grouping support
• Difficult to navigate on the managers’ end
• Building custom reports is a challenging task
• Old-fashioned user interface

3. Everhour

• Timesheet
• Project management
• Budgeting
• Invoicing
• Mobile app

Pricing: no free plan, paid plans start at $8.50 user/month

Everhour is team management software that is based on time tracking and associated features including payroll and billing, project management, budgeting and invoicing.

Everhour is another time tracking software that helps managers manage the workload and make sure their team is not overloaded. In the Team interface, you can review estimates, billable hours, employee capacity and timesheet approval status – all across your team. To manage team members effectively, Everhour allows team grouping and roles grouping, which allows you to apply certain settings in bulk. At the individual level, you can assign user-specific work rates and cost limits to keep track of payrolls and budgets.

Disadvantages (according to user reviews):

• If you have less than 5 users, the software will still charge for 5 seats
• Limited reports customization
• No mobile app for Android

Team Management Apps For Communication

4. Microsoft Teams

• Teams and channels
• Online calls
• Online meetings
• Chats
• File sharing
• Team collaboration

Pricing: free, paid plans start at $4 per user/month

Microsoft Teams is team management software designed as a chat-based workspace within Office 365 – a software suite containing Word, PowerPoint, Excel, OneNote, SharePoint and other Microsoft products.

Microsoft Teams is a team collaboration tool that helps team members engage, hold meetings and share notes and files. It offers the General channel to chat about progress and share related documents, the Files tab where documents are neatly kept and organized, chats, calls and meetings where you can connect apps and bots to power-up their functionality even more.

Disadvantages (according to user reviews):

• Confusing chat organization and search
• Meetings disappearing from the calendar
• Not intuitive and hard to navigate
• Lags and unresponsiveness due to high memory consumption

5. Pumble

• User groups
• Messages
• Personal calls
• File sharing
• Mobile apps

Pricing: free, paid plans start at $1.99 per user/month

Pumple is a team chat and collaboration alternative to Slack that allows you to review the entire chat history for free and host the app on your own servers if you want to be in full control of the data security.

If you are familiar with Slack, you know what Pumple is – a team messaging platform with channels and file sharing. Unlike Slack, Pumple provides unlimited chat history (10,000 messages in Slack in the free plan), twice as much storage space (Slack’s 5GB vs. Pumple’s 10GB) and a competitive paid plan at $1.99 per user per month ($8 user/month in Slack). Pumble is a great choice for nonprofits, startups and small teams that want to get familiar features and save up on extra costs for the overhyped brand.

Disadvantages (according to user reviews):

• Unpolished search
• No team calls (voice or video)
• Few integrations

6. Chanty

• Task management
• Chats
• Calls
• File management
• Mobile apps

Pricing: free, paid plans start at $3 user/month

Chanty is team communication software with collaboration tools and features.

Chanty provides basic task management features with statuses, due dates and Kanban boards and promotes team collaboration with chats, calls and shared files. Every user has access to Teambook – a personal hub for tasks, conversations, pinned messages and other content. Google Drive, Dropbox, Trello, Gmail, Salesforce and Google Calendar integrations ensure smooth collaboration and file management.

Disadvantages (according to user reviews):

• Task management is too basic
• No user statuses
• Few integrations
• No desktop software for Linux

Team Management Software For Employee Scheduling

7. actiPLANS

• Leave management
• PTO management
• Shift management
• Activity management
• Event management
• Mobile apps

Pricing: free, paid plans start at $1.5 user/month

actiPLANS is work and leave management software for teams that streamlines leave, resource and activity management.

actiPLANS is an essential team management software because it helps you organize employee availability, attendance, activities and events. Employees can request time off in a few clicks while managers and other team members can review peer availability in the team calendar. Shift management functionality allows you to build detailed work schedules, activity management allows you to put them on a single timeline across your team. When combined with the native actiTIME integration, it turns into a time and resource management system.

Integrations: actiTIME, Calendar integrations via iCal

8. When I Work

• Timesheet
• Team messaging
• Shift planning
• Leave management
• Mobile apps

Pricing: free, paid plans start at $4 user/month

When I Work is a team scheduling app that combines work scheduling, time tracking and team messaging.

When I Work is team management software that allows managers to onboard new team members, manage leave requests and schedule shifts. The software notifies your team members each time their shift has been confirmed, when they miss clocking in or out or when they are late for their shift. Employees can manage their availability and collaborate in chats to trade shifts.

Disadvantages (according to user reviews):

• Limited free reporting
• Occasional glitches with schedules showing differently for each user
• Few integrations with payroll software
• Few personalization and branding opportunities
• High price as compared to competitors
• Poor customer support

9. TrackTime24

• Time tracking
• Work scheduling
• Leave management
• Mobile apps

Pricing: free, paid plans start at $2 user/month/module

TrackTime24 is work time management software that provides a graphical overview of team shifts and attendance.

TrackTime24 offers a set of essential tools for employee scheduling and attendance management. Every employee can be assigned their personal schedule and, after they record their clock-in and out times, the software records their attendance statistics of whether they come late or leave early, how much they overwork and when they were absent from work. Employees can review peer availability in the team calendar, which allows them to collaborate or work consequent shifts without overlapping.

Disadvantages (according to user reviews):

• Working hours can get a bit messy with flexible working hours and breaks, especially after booking a half day time off.
• Minor bugs.

Team Management Software For Employee Monitoring

10. TimeDoctor

• Activity tracking
• Screenshots
• Payroll calculation
• Client portal
• Productivity reports

Pricing: no free plan, paid plans start at $7 user/month

TimeDoctor is employee monitoring software built around computer activity tracking. The software records keyboard and mouse activity, time spent on websites, applications and away from the computer and uses these metrics to measure personal and team productivity.

TimeDoctor is an automatic time tracker, meaning your employees won’t forget to start a timer. The software records all computer activity, building activity graphs and user productivity charts based on their productivity scores. If used incorrectly, TimeDoctor can violate user privacy e.g. by taking screenshots of their sensitive data like passwords, especially if done without their notice. But if you have rules regulating the software utilization, it will serve even the most sceptical and demanding bosses.

Disadvantages (according to user reviews):

• No time budgeting support for tasks
• Sometimes it would show no activity at all even when there is
• It offers employee spying through webcams which is clearly a privacy-invading practice
• Dated design and user interface

11. DeskTime

• Automatic time tracking
• App & URL tracking
• Automatic screenshots
• Productivity reports
• Invoicing

Pricing: no free plan, paid plans start at $7 user/month

DeskTime is a team management app for employee monitoring built around computer activity tracking functionality. The software provides statistics on clock-in and out time, productive and effective time, distractions time and even their productivity rating across the team.

DeskTime records employee computer activity data including visited websites, occasional screenshots, idle time, and uses it to evaluate employee productivity and help users manage activities and simple projects. The purpose of this app is to help users identify unproductive patterns so DeskTime displays productive, unproductive and neutral time breakdown based on the category that software or app belongs to. Automated time tracking captures hours spent in apps and software that you can turn into productivity and cost reports.

Disadvantages (according to user reviews):

• No task and project management features
• Promotes micromanaging behavior that damages employee morale
• Inability for a user to turn off the software
• Needlessly detailed tracking of internet based activities

12. ActivTrak

• Activity tracking
• Team summaries
• Workload management
• Productivity reports
• Productivity coaching

Pricing: free, paid plans start at $9 user/month

ActivTrak is team management software that helps employees maximize their productivity while maintaining a healthy work balance.

ActivTrak records employee activities with time stamps and gives you an overview of how productive your team is. What makes ActivTrak stand out from other employee monitoring apps is that it can work in a spy mode so that employees are completely unaware that software of that sort is installed on their computer. But remember that you can’t violate employee privacy like that, so we recommend you notify them about it.

Disadvantages (according to user reviews):

• Frequent app lags and crashes
• Privacy-intrusive features: keystrokes recording, live screen tracking, audio and video recording
• Not flexible or customizable
• Limited reporting
• Reading is displayed as unproductive time

Team Management Software For Task Management

13. MeisterTask

• Task management
• Kanban
• Project timeline
• Time tracking
• Mobile apps

Pricing: free, paid plans start at $10 per user/month

MeisterTask is team management software for Agile project teams. It is built around Agile methodology with tools like Gantt chart and Kanban board.

MeisterTask is a good choice for small teams that work on simple projects. It offers basic and limited but powerful functionality that will help your team get organized, get things done, automate repeating steps and set up recurring tasks, giving you and your team more time to focus on work. Not every Agile tool can boast a free plan, so if you’re interested – go give it a try.

Disadvantages (according to user reviews):

• Users can see each other’s time tracking records
• Time tracking glitches
• Task management and data synchronization bugs
• Limited integration capabilities as compared to other solutions on the market
• Unstable mobile apps

14. Nifty

• Task management
• Roadmaps
• Knowledge management
• Reporting
• Mobile apps

Pricing: free, paid plans start at $39/month

Nifty is a project management tool designed for product teams that unites teams, goals, and actions in one place.

Nifty is tailored for Agile teams and projects. It offers project milestones, start and due dates that you can put on your Gantt chart. Time tracking data reveals who’s working on what and for how long. Use ready user roles to limit user permissions and switch between charts and boards to see how much they’ve done, if there are bottlenecks and how much work is left.

Disadvantages (according to user reviews):

• Time tracker is buggy and inaccurate
• Competitors offer a better number and variety of features
• No user manual or documentation

15. Trello

• Boards
• Task management
• Templates
• Mobile apps

Pricing: free, paid plans start at $5 per user/month

Trello is a simple task tracking tool for managing simple teams and projects.

Users around the world love Trello because it offers a simple but versatile set of tools free of charge. It offers Kanban-like boards that you can customize to your liking and populate with cards of different content. For example, you can use boards to organize meeting agendas and notes or build an organization hub with essential team resources, updates and links. Choose from 150+ free power-ups and get more team management tools and features.

Disadvantages (according to user reviews):

• It is cumbersome to scale the system to a company’s growing needs and cannot manage complex projects
• Limited basic version, and advanced version with per-user licensing, which is expensive for large teams
• Reporting is accessible only using plugins
• Limited mobile app functionality

16. Runrun.it

• Task management
• Workflow management
• Gantt view
• Performance reports
• Cost reports
• Mobile apps

Pricing: free, paid plans start at $8 user/month

Runrun.it is task and team management software that relies on time tracking and offers numerous interfaces for data visualization.

Runrun.it offers simple and visual task management for teams with Kanban boards, Gantt charts and task lists. Colorful charts and PowerBI integration display time tracking statistics, project performance and team productivity analytics that you can share with decision-makers and customers. Simple and clean software interface requires no training and makes the learning experience easy.

Disadvantages (according to user reviews):

• Steep learning curve
• Not intuitive, complicated interface
• Creating new tasks is time-consuming

Team Management Software For Project Management

17. Avaza

• Task management
• Resource scheduling
• Team chat
• File management
• Activity feeds
• Mobile apps

Pricing: free, paid plans start at $12 per 2 users/month + $7 user/month for every other user

Avaza is team management software that boasts rich project management and collaboration functionality and an extensive set of settings.

Avaza is an exhaustive project management tool that promotes teamwork and collaboration with team chats, comments, messages, channels and discussions. Other than that, Avaza provides billable and non-billable time tracking, billing and cost rates that constitute project costs and profitability. Granular user roles and permissions will limit data access and settings and will facilitate team management.

Disadvantages (according to user reviews):

• Challenging to set up initially
• Doesn’t work in offline mode
• The system lacks adequate dashboards, widgets and custom options
• The software lacks colors and branding options for personalization
• Not as well-designed and intuitive as some of its competitors

18. TeamGantt

• Gantt chart
• User groups
• Team calendar
• Collaboration
• Reports
• Mobile apps

Pricing: free, paid plans start at $20 per first user/month

TeamGantt is collaboration and project planning software for teams built around the Gantt chart interface.

TeamGantt is a powerful tool for managing projects and project resources, so team management functionality goes hand in hand with project management. The Gantt chart interface allows managers to allocate and plan human resources across project activities and serves as a work visualization tool for teams that displays the work to be done as well as past and simultaneous activities, which improves team collaboration. Managers can click on any user in the chart to see a list of the tasks assigned to them across all active projects.

Disadvantages (according to user reviews):

• Free plan allows for creating only 1 project and 60 tasks
• Unpolished Kanban view and calendar view as compared to the Gantt chart
• Lack of customizability
• It is visually and technically clunky

19. Aha!

• Custom workflows
• Agile
• Estimation
• Gantt chart
• Kanban
• Backlog management

Pricing: no free plans, paid plans start at $59/user/month

Aha! is a software suite that covers every step of the project development life cycle allowing Agile teams to manage their workload, collaborate and innovate more effectively.

Aha! is an integrated set of tools helping managers create, plan, build, and deliver projects. Teams will benefit from Aha! Create – a digital notebook with diagrams and stickers where they can record personal and team knowledge. Aha! Roadmap is a great tool for project resource planning where you can build roadmaps and charts with team distribution mapped out and risks considered. Aha! Develop will help you coordinate sprints, plan work, create a backlog and get the workflow running.

Disadvantages (according to user reviews):

• Steep learning curve
• It is process-management focused software, unlike other time tracking based solutions in this list
• Reports and dashboards could use some more customizations
• Feature sets are sold separately so you have to pay for individual modules

20. Workzone

• Task Dependencies
• Gantt chart
• Time tracking
• Calendar view
• Collaboration
• Reports

Pricing: no free plan, paid plans start at $24 per user/month

Workzone is project management software for teams built with team collaboration in mind.

Workzone helps managers organize projects by tasks, assign responsible people and set up due dates. With task dependencies and analytics tools highlight areas that are at risk, while personalized to-do lists keep team members focused on what they need to get done. Workzone is simple to use and requires no training, so you can implement and use it right away.

Disadvantages (according to user reviews):

• Steep learning curve
• Poor report customization
• You can’t turn off unnecessary features
• No mobile apps

Team Management Software For Knowledge Management

21. Notion

• Kanban board
• Knowledge management
• Collaboration
• Mobile apps

Pricing: free, paid plans start at $4 user/month

Notion is knowledge management software that unites teams, projects, tasks and documents in a single environment.

Notion is a versatile team management software that can be used in various ways. You can create a knowledge hub, a task management system with various grouping settings, a project roadmap, a meeting notes hub, a task calendar, a product wiki – almost anything you can set your mind to.

Disadvantages (according to user reviews):

• No data visualization tools
• Not trustworthy notifications
• Notion is an all-in-one software but for each of its features, there are more feature-focused competitors, which do much better
• Difficult to navigate using the mobile app due to the rich content management capabilities and the complexity of content pages that you can create.

22. Slite

• Wikis
• Meeting notes
• Discussion boards
• Checklists
• Company handbook
• Mobile apps

Pricing: free, paid plans start at $6.67 user/month

Slite is a knowledge management system for teams that allows for creating wikis, collaborating and managing information in a personal dashboard.

Slite is a workspace for teams where they can store knowledge any way they like: use tables, page mentions, galleries, interactive embeds, files, code snippets and sketches. Or you can use ready templates to build a team or company hub, capture meeting agendas and notes, write documentation – anything that fits your team and needs best.

Disadvantages (according to user reviews):

• Few import and export options
• Clunky user interface
• Few integrations
• No offline mode

23. Evernote

• Task management
• Wiki
• Spaces
• Calendar
• Offline mode
• Mobile apps

Pricing: free, paid plans start at $6.67 user/month

Evernote is a knowledge management system that allows your team to manage notes, tasks, and schedules in one place and keeps everyone in sync.

Evernote encourages teams to collect and manage work documents, meeting notes, and creative ideas in a single place and stay in touch using spaces, notebooks and shared notes. The What’s New section in team spaces notifies everyone of the latest updates, project status and to-do lists. File storage space and integrations allow teams to collaborate effectively.

Disadvantages (according to user reviews):

• Low monthly upload limits
• No data autosave
• High price

Team Management Software For Internal Communication

24. Simpplr

• News feeds
• Events calendar
• Surveys
• File management
• Mobile apps

Pricing: no free plan, contact vendor for updated info

Simpplr is employee intranet software for streamlining internal communication and forging employee connections.

In Simpplr, managers create spaces for team and departments, while users are encouraged to create profiles, share content, follow users and contribute to conversations and surveys. The software feels like a combination of LinkedIn and Instagram and drives employee connection. Activity feeds, user dashboards and events calendar ensure that everyone is on the same page.

Disadvantages (according to user reviews):

• No significant complaints

25. Interact

• Communities
• Content management
• People directory
• Analytics
• Mobile apps

Pricing: no free plan, contact vendor for updated info

Interact is intranet software that helps organizations with distributed employees connect and communicate.

Interact is a digital home for middle-sized businesses and enterprises. Newsfeeds notify employees of the team and company updates, while image galleries remind of corporate events and the collaborative team spirit. Forums and communities help employees get together on any occasions and develop bonds even in distributed teams. Profile badges, rewards and recognitions will ensure employee engagement and loyalty.

Disadvantages (according to user reviews):

• No significant complaints

Ready to Implement Team Management Software?

Team management software solves many problems: it enhances team collaboration, boosts productivity and improves work quality. Most importantly, it automates repetitive work, giving managers more time for doing work that only they are capable of doing. The examples of automating work include team performance analytics, employee leave tracking and scheduling, workload management, communication and collaboration.

If you are not sure what kind of software you need, consider actiTIME – this team management software offers all the benefits from resource management to team collaboration and provides a high degree of customization allowing you to fine-tune the software for your company and industry needs.

actiTIME is a centralized team and time management system where you can manage projects, clients, work and leave time, project costs and expenses and review employee productivity at a cost of $5 per user per month.

You can also turn on the native integration with actiPLANS – leave and work management software that helps businesses manage time off, work shifts, project activities, employee locations, events and more at a cost of $1.5 per user per month. After you connect the software, you’ll be able to review team availability, plan out project activities, assign work shifts and review resource utilization.

You can try actiTIME for free using a free 30-day trial and get a free actiTIME plan if your team is up to three users.