actiTIME v3
User Groups
actiTIME 3 comes with a new feature that will help you join users into departments, locations, teams or any other groups that you find necessary for your reporting and management purposes. Managers with ‘Manage Users’ permission with be able to move a user to one of the groups in a few clicks or by using classic drag-and-drop.
Benefits
By implementing User Groups actiTIME introduces a number of benefits for its end-users:
- Ability to compare time reports, costs and performance of different user groups
- More flexible reports configuration allowing to filter data by user groups
- One-click assignment of the project to all users in a group
- Structured lists of users facilitating user management and time locking interfaces
- Email notifications addressed to a particular group of users
actiTIME integration with QuickBooks
Companies that use QuickBooks for their corporate finances will benefit from the new actiTIME add-on. Now you may load time-track data from actiTIME to QuickBooks timesheet in one click.
This integrator allows choosing the data to import: working and leave time with or without comments for all or particular employees, customers, projects, and tasks within the selected date range.
Password Recovery
If you happen to forget your password you no longer need to bother your system administrator or send emails to actiTIME Support team to recover your login details.
Instead, you may request a new password yourself by clicking the ‘Forgot your password?’ link on the login screen.
Quick Search for Users to edit their Profile
This feature is very helpful for companies running actiTIME for 50+ user accounts.
Now User List has a special search field that will help find a user quickly and start editing user profile straightaway.
View My Time-Track Enhancements
View My Time-Track interface is now equipped with Date Range and Customers & Projects selectors. You will be able to review the time spent for the selected user, customers & projects within a custom date range.
You can get a short by-date report or expand the dates to have a detailed view of your time-track. The data can be shown in both chronological and reverse order.
Create Customer on the Base of Existing One
actiTIME v.3 allows filling a new customer with projects and tasks imported from any existing customer.
By default actiTIME will import the following project/task parameters:
- Project and task names
- Project and task descriptions (optionally)
- Project assignments (optionally)
- Task estimates
- Task billing types
Add New Tasks to All Projects At Once
Now you can add tasks to all active projects within a system at once. You can also create tasks for a new project that can be added to all customers.
actiTIME Mobile Application for iPhone
actiTIME Mobile Timesheet is a FREE mobile application for iPhone. Now you can track time on the go at the meeting or on business trip, or in your office.
After your first synchronization with actiTIME you will be able to work with the app offline until the next sync.
Enhanced Reporting
actiTIME 3.0 comes with a new reporting system that allows you to get most frequently used reports in one-click. Using the report builder interface you can define the most useful configurations and save them on the reporting dashboard.
By clicking on the plate with the saved configuration you will receive a report with pre-defined parameters and for the current period of time (day, week, month, etc.).
Saved configurations can be shared with other users who have corresponding access rights. This will save time and help organize internal communications (for example, reporting to upper-level management).
Email Notifications: Time-Track Control
With actiTIME 3 you can set up automated email notifications to control time reporting process and remind users about unfilled time-track:
- Report on non-submitted time-track: managers will receive the list of employees whose time reports are incomplete.
- Personal time-track reminder: this notification is meant to remind users to fill in their time track.
- Notification of upcoming deadline: warn users about missed or coming deadlines in the selected projects.
Email Notifications: Work Management
Automated email notifications will help you inform users about important changes and events in the system:
- Notification of worked out task estimate: notify users when the time reported for a particular job reaches specified % of the estimate.
- Report on the changes in project assignments: users will get the email notification when the list of projects assigned to them is changed.
Email Notifications: Budget Control
You can have additional control over work costs and project budget with the use of email notifications of actiTIME 3.0:
- Notification of overrun project budget: inform selected users when the project cost exceeds the budget.
- Notification of personal earnings: authorized users will receive a list of employees whose cost of work reaches some pre-defined value.
Changes in the Billing Summary Report
With actiTIME 3.0 you can include users’ time-track comments into the Billing Summary Report and invoices.
This gives you better visibility over billable and non-billable works and provides additional power to your clients reporting.
actiTIME 3.0 offers PDF invoices as a separate report function. Generated invoices can be saved on the dashboard together with the pre-defined report configurations.
Support of Individual Time-Zones
In addition to the default system-wide-time-zone setting actiTIME 3.0 will allow you to define individual time zones for any user.
This feature will help you avoid inconveniences in the work of remote users when they report time from the ‘future’ time-zones.
actiTIME v2
Separate Manage Tasks Access Right
‘Manage Customers, Projects and Tasks’ access right has been divided in two access rights ‘Manage Customers & Projects’ and ‘Manage Tasks’.
Now you can allow users to create, modify, and delete tasks without providing them with the full access to customer and project management functionality.
Advanced Time Locking
Advanced Time Locking feature allows you to prevent modifications of the reviewed time reports. This feature gives you a flexibility to lock timesheet individually for each user and for any period of time. Such protection is necessary:
- After review and approval of timesheets for wages calculation
- Once performed work was reported to the client or accounting department
- When reported time was included into invoice
Enter Working Time in Advancec
With this new feature turned on you will no longer need to wait for the end of the reporting period for collecting all billable data.
Now your employees will be able to enter working time for future dates in the Enter Time-Track Interface, and view both actual time spent and overall time planned for the selected month in the View My Time-Track interface.
Also this is a good solution when your team members need to enter time in advance working remotely on a client site or before going on vacation.
Task management within Enter Time-Track page
Now users with ‘Manage Customers, Projects and Tasks’ access right can complete and re-open completed tasks directly from the Enter Time-Track page.
Redesigned page of personal time-track data
Restructured View My Time-Track page makes it easier to review and manage your personal time track data and comments.
Multiple non-billable types
There was only one non-billable task type in previous product versions. New version allows users to create unlimited number of non-billable types.
Billing types order
Now users may change the order of billing-types appearance in reports and task management interfaces.
Invoices in PDF format
New version allows users to issue invoices for their clients. Invoices are created on the base of billable information shown in Billing Report.
Users may review and adjust invoice data and parameters before saving it to a file. Almost every part is configurable. It is possible to add corporate logo and address, specify how to group invoice data, filter data by projects, add items and comments, provide payment instructions, include taxes and discounts, etc.
When invoice is ready it can be saved in PDF format and sent to the client.
Leave Time Report
New Leave Time Report provides detailed information on leave time reported by actiTIME users. Information is shown individually for each type of leave and can be grouped by users and dates.
actiTIME v2
Separate Manage Tasks Access Right
‘Manage Customers, Projects and Tasks’ access right has been divided in two access rights ‘Manage Customers & Projects’ and ‘Manage Tasks’.
Now you can allow users to create, modify, and delete tasks without providing them with the full access to customer and project management functionality.
Advanced Time Locking
Advanced Time Locking feature allows you to prevent modifications of the reviewed time reports. This feature gives you a flexibility to lock timesheet individually for each user and for any period of time. Such protection is necessary:
- After review and approval of timesheets for wages calculation
- Once performed work was reported to the client or accounting department
- When reported time was included into invoice
Enter Working Time in Advance
With this new feature turned on you will no longer need to wait for the end of the reporting period for collecting all billable data.
Now your employees will be able to enter working time for future dates in the Enter Time-Track Interface, and view both actual time spent and overall time planned for the selected month in the View My Time-Track interface.
Also this is a good solution when your team members need to enter time in advance working remotely on a client site or before going on vacation.
Task management within Enter Time-Track page
Now users with ‘Manage Customers, Projects and Tasks’ access right can complete and re-open completed tasks directly from the Enter Time-Track page.
Redesigned page of personal time-track data
Restructured View My Time-Track page makes it easier to review and manage your personal time track data and comments.
Multiple non-billable types
There was only one non-billable task type in previous product versions. New version allows users to create unlimited number of non-billable types.
Billing types order
Now users may change the order of billing-types appearance in reports and task management interfaces.
Invoices in PDF format
New version allows users to issue invoices for their clients. Invoices are created on the base of billable information shown in Billing Report.
Users may review and adjust invoice data and parameters before saving it to a file. Almost every part is configurable. It is possible to add corporate logo and address, specify how to group invoice data, filter data by projects, add items and comments, provide payment instructions, include taxes and discounts, etc.
When invoice is ready it can be saved in PDF format and sent to the client.
Leave Time Report
New Leave Time Report provides detailed information on leave time reported by actiTIME users. Information is shown individually for each type of leave and can be grouped by users and dates.
